A
letter of inquiry asks someone for specific information. In some cases,
such as a request for promotional material, the recipient will have a
clear interest in responding to your letter. In other cases, such as a
request for specific information on a product, the recipient may or may
not be as motivated to respond quickly. Consequently, always make the
tone of the letter friendly and make it easy for the recipient to
identify and provide the information you need.
Format of a Letter of Inquiry
Follow this format in writing a letter of inquiry:
- In the first paragraph, identify yourself and, if appropriate, your position, and your institution or firm.
- In
the second paragraph, briefly explain why you are writing and how you
will use the requested information. Offer to keep the response
confidential if such an offer seems reasonable.
- List
the specific information you need. You can phrase your requests as
questions or as a list of specific items of information. In either case,
make each item clear and discrete.
- Conclude your letter by offering your reader some incentive for responding.
The
following letter of inquiry is written by a computer programmer
requesting specific information about an upcoming release of a software
product.
Example of inquiry Letter
2. Order Letter
An
order letter is usually written when a company purchases or buys or
order goods or services from another party. Here is an Order Letter you
might need when you order goods and materials. Do not forget to
clearly state the exact name of the merchandise, the price, and the
amount of payment being sent.
Example of Older Letter
3. Complain Letter
Example of Complain Letter
4.
Aplication Letter
Aplication Letter
Aplication Letter
Example of Aplication Letter
5. Memo
The
basic function of a memo is to solve a specific problem by making the
reader aware of specific information. A memo can be written to persuade
others to take action or give specific feedback on a particular matter.
When written properly, memos can be very effective in connecting the
concern or issue of the writer with the best interests of the reader.
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